Assistant/Associate Director of Student Activities

Elizabethtown College  |  Elizabethtown, PA

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Job Overview

Posted one week ago Full-Time

Job Details

Position Title:

Assistant/Associate Director of Student Activities

Onsite Event Position ID: 1867
Job Type: Athletics/Recreation Leadership Development/Programs Student Activities/Union Facilities
Location: Elizabethtown, PA
Positions Available: 1
Institution Type: Private not-for-profit, 4-year
Institution Size: < 2,000 Students
Employer ID: 29694
Application Deadline: 02/25/2019

Benefits

Housing for Position:
None provided
Benefits
Housing for Position:
None provided
Qualifications
Education:
Masters Preferred, Bachelors Required
Major Preference:
Counseling, Higher Education, Student Affairs, Other
Experience:

Qualifications
Education:
Masters Preferred, Bachelors Required
Major Preference:
Counseling, Higher Education, Student Affairs, Other
Experience:

Position Description

Located in the bucolic Susquehanna Valley, Elizabethtown College seeks applicants for the position of Assistant/Associate Director of Student Activities.  Elizabethtown College has a rich history rooted in peacemaking, service learning, social justice, sustainability, wellbeing, and is proud of our ability to seamlessly nurture student acdemic interests from both the liberal arts and professional programs.  We recently announced a 32% tuition reduction for fall 2019 in an effort to be transparent with families about the true cost of a college education and we are thrilled to be opening our brand new Bowers Center for Sport, Fitness, and Wellbeing this coming August.

The Assistant/Associate Director of Student Activities will lead our extracurricular and cocurricular endeavors with a vibrant and energetic student body.  A full position description can be found below and if connecting with/serving/leading dynamic students that are seeking to challenge themselves and be a part of something significant, this may be a great place for you to serve and make a difference.  Visit etown.edu to learn more about us and we look forward to reviewing your materials!

 

Position Title:                Assistant/Associate Director of Student Activities

Department:                   Student Activities

Reports to:                     Director of the Bowers Center for Sport, Fitness,and Wellbeing

Work Hours:                  Monday – Friday, Varies (37.5 hours per week).

Status:                            Full-Time, 12- month 

FLSA Classification:      Non-Exempt

 

SUMMARY

The primary purpose of this position is the strategic planning and development of extra-curricularand co-curricularprogramming, working collaboratively with students, faculty and educators to implement events and activities that encourages student involvement and engagement, provide enriching experiences, and enhance students overall learning and development. 
 

ESSENTIAL FUNCTIONS

Plan, implement, and coordinate campus events/activities and support other functions of the Office of Student Activities and in the Bowers Center
Operates and has oversight of the Office of Student Activities, Intramurals, Hub, and the Etown Campus Pub including budget development, procurement, marketing and logistics.

  • Advise Student Senate and assist them with budget management, professional development, conecting with all parts of the College, and other facets at the discretion of the Vice President for Student Life)
  • Recruit, train, and supervise all student staff in the Office of Student Activities (OSA), Hub, Bowers Center, Intramurals, and Campus Pub
  • Develop and implement a comprehensive leadership and competency training program for Student Activities/Hub/Intramurals/Bowers Center/Campus Pubstudent staff members 
  • Manages the operating budgets of OSA, Intramurals, Campus Pub (and others at the discretion of the Director of the Bowers Center) and allocates resources fairly to support multiple program priorities
  • Foster an inclusive and welcoming environment for all that visit the Bowers Center and the BSC
  • Oversee the recordkeeping and tracking of student clubs/organizations and their members to ensure current and archival accuracy
  • Provides support, management, advising, coaching, leadership development and mentorship for all student clubs/organizations and Student Senate
  • Oversee the operation and support for Etown Jays, our student engagement app platform
  • Manage the student organization and advisor manuals to ensure compliance with college policies and procedures as well as current trends in the field of higher education.
  • Expands opportunities for co-curricular and curricular learning offered through OSA for students through special events, workshops, classes, certificate programs, etc.
  • Develop emergency management policies and protocol for the BSC 
  • Complete progress, fiscal and year-end program reports as requested; including assessment of services and any learning outcomes achieved through contact with this functional area
  • Developand assess annual program goalsusing appropriate methodological measurements
  • Oversee the websites, department social media accounts, networking pages, and other advertising elements of the offices in the position’s portfolio
  • Assess program learning outcomes and their impact on persistence, student leadership development, and student satisfaction
  • Assist in the development and supervision of policy and procedures to ensure the safety and welfare of all participants; implement risk management procedures and training for Intramurals programs
  • Contribute to the development, marketing, and facilitation of growth in recreational and well-being offerings to the campus community
  • Work actively toward supporting the College Strategic plan and serve on campus-wide committees as assigned by the Director of the Bowers Center
  • Review vendor contracts and ensure all proper documentation is in place prior to events
  • Develop and implement risk management policy/procedure manuals and guidelines related to Student Activities, Campus Pub, Intramurals, Student Senate
  • Provide significant and high-quality opportunities in a variety of indoor and outdoor intramural activities to satisfy the diverse needs of all students
  • Develop and maintain ImLeagues web site for online registration of events, leagues and program information; ensure schedules are accurately posted in a timely manner, communicated to all participants, and accommodated when necessary
  • Demonstrate an active commitment to diversity
  • Comply with all College policies and federal/commonwealth regulations (Title IX, VAWA, etc.)
  • Serve as a member of theBackupAdministrator On Call rotation
  • Perform other duties as assigned

 

NON-ESSENTIAL FUNCTIONS

Conduct all responsibilities in a safe manner according to regulations (OSHA, EPA, etc.)

 

SUPERVISORY RESPONSIBILITIES

This position directly supervises student assistants.  This position is required to carry out supervisory responsibilities in accordance with Elizabethtown College’s policies and applicable laws.  Responsibilities include interviewing, hiring, training, directing, rewarding, and disciplining individuals; appraising individual performance; and resolving complaints.


Job Requirements

QUALIFICATIONS

To perform this position successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made.

 

Education and/or Experience

Bachelor’s with 4-6 years of related experience required. Master’s degree in higher education/student affairs administration, recreation, or related field is preferred.

 

Certificates, Licenses, and/or Registrations

A valid driver’s license for business travel purposes is preferred (individual must have a US driver’s license for at least three years; a motor vehicle record check will be run and the incumbent must pass the College’s MVR rating system).
Ability and willingness to become a certified trainer to facilitate the TIPs for the University program, used in training student bartenders

 

Other Skills, Abilities, and/or Training

Ability to work extended hours as needed
Ability to work weekends
Ability to preserve confidentiality of information
Ability to prioritize multiple tasks in a fast-paced environment
Strong organizational skills and attention to detail
Ability to work within strict deadlines
Good interpersonal skills and desire to be a team player
Creative problem-solving skills
Exceptional customer service skills
Excellent written communication skills (i.e. business letter writing, grammar, etc.)
Excellent oral communication skills (i.e. ability to deal effectively with others, speak professionally on the phone, etc.)
Sense of creativity
Familiarity with industry terms and processes
Ability to use a multi-line phone system

Proficient with Microsoft®Office Suite

Previous supervisory experience

 
PHYSICAL DEMANDS

 required to remain seated in a normal position for long periods of time
 required to stand for long periods of time
 required to move about
 required to climb stairs and/or ladders
 required to maintain balance while walking, standing, crouching, or running
 required to stoop, kneel, crouch, and/or crawl
 required to reach up and out with hands and arms
 required to use hands to grasp objects, type, pick up objects, move objects, or hold objects
 required to lift up to 25pounds and carry a distance of 10feet
 required to push and/or pull up to 25pounds a distance of 10 feet

 
VISION REQUIREMENTS

To successfully perform this position, individuals must possess the following:

Close vision (clear vision at 20 inches or less)
Depth perception and the ability to judge distances and spatial relationships
Adjustable focus
Ability to distinguish colors

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those encountered while performing the essential functions of this job. 

 

The individual is regularly exposed to indoor conditions and moderate noise level; the individual is occasionally exposed to outdoor weather and temperature extremes.

Application Information

To apply please visit https://www.etown.edu/offices/human-resources/careers.aspx and click on staff/administrative openings, then search for this position and follow the instructions. We very much look forward to reviewing your materials!

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