Assistant to the Vice President for Student Affairs

Stockton University  |  Galloway, NJ

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Job Overview

Posted December 24, 2019 Full-Time

Job Details

Position Title:

Assistant to the Vice President for Student Affairs

Job Type: Student Affairs Administration
Location: Galloway, NJ
Positions Available: 1
Institution Type: Public, 4-year
Institution Size: < 8,000 Students
Employer ID: 32371

Benefits

Housing for Position:
None provided
Benefits
Housing for Position:
None provided
Qualifications
Education:
Masters Preferred, Bachelors Required
Major Preference:
Counseling, Educational Administration, Higher Education, Student Affairs, Other Education, Other
Experience:

Qualifications
Education:
Masters Preferred, Bachelors Required
Major Preference:
Counseling, Educational Administration, Higher Education, Student Affairs, Other Education, Other
Experience:

Position Description

Stockton University is ranked among the top public universities in the Northeast with more than 160 undergraduate and graduate programs, as well as continuing education opportunities. The University, one hour from Philadelphia and two hours from New York City, offers unique living and learning environments throughout southern New Jersey, including the 1,600 acre Galloway campus in the Pinelands National Reserve and Stockton University Atlantic City, located on the Boardwalk, just steps from the beach. Additional locations include Hammonton, Manahawkin and Woodbine. As a public university, Stockton provides an environment for excellence to a diverse student body, including those from underrepresented populations, through an interdisciplinary approach to liberal arts, sciences and professional education. Founded in 1969, Stockton held its first classes in 1971 and is planning its 50th anniversary. The University’s commitment to cultural diversity and its welcoming and vibrant community makes Stockton a great place to learn and work! Learn more about the many reasons to choose Stockton at www.Stockton.edu.

Brief Job Overview/Summary:  

Reporting to the Vice President for Student Affairs, the Assistant to the Vice President is a key member of the Vice Presidents’ leadership team.  The incumbent provides executive support for the Vice President and serves a division that includes approximately ninety full-time and part-time professional staff, 300 undergraduate and graduate student staff and stewards operating budgets in excess of $5 million.

Responsibilities:

Executive Support to the Vice President:

  • Represent the Office of the Vice President, interacting with campus and community constituents.
  • Coordinate and lead special divisional projects and programs from the Office of the Vice President.
  • Coordinate the assembly of materials and communication to the Board of Trustees Student Success Committee.
  • Serve as part of the Student Affairs Senior Leadership Team and Student Affairs Leadership Council.
  • Prepares agendas for meetings where the Vice President is providing leadership. 
  • Coordinates all personnel actions on behalf of the division including leave requests; PACTS, new hires, appointments, reclassifications, resignations and retirements.
  • Manages the complex schedule of the Vice President and determines daily priorities.
  • Attend meetings with and on behalf of the Vice President, ensuring detailed minutes are taken and disseminated to attendees for action.
  • Help individuals of all levels to make decisions by advising them and serving as a liaison between them and the Vice President. 
  • Coordinate divisional meetings, special events and programs sponsored by the Office of the Vice President. 
  • Gather and prepare information for presentations and distributes and manages visual aid and other materials.
  • Drafts correspondences on behalf of the Vice President.
  • Review correspondence, arrange meeting requests and answer questions on behalf of the Vice President.
  • Serves on divisional and university committees and taskforces.

Divisional Operations:

  • Supervises professional support and student staff in the Office of the Vice President and works with them to consistently strive to support a streamlined work environment by instituting, reviewing and updating office procedures; deploying technological solutions; improving work flow and communications.
  • Manage fiscal operations of the Division of Student Affairs and provides weekly and monthly reports to the Vice President.
  • Perform periodic budget forecasts, analyses and data reports including the preparation of a variety of financial and statistical reports, with attention to accuracy, completeness and conformance with applicable rules and regulations.
  • Coordinate the development of fiscal year divisional budget requests. Executes budget transactions on behalf of the Vice President.
  • Collaborates with the Executive Director of Student Affairs Planning and Operations to ensure that high priority projects and initiatives are effectively and efficiently managed.
  • Assist with all aspects of the divisional planning and assessment.
  • Coordinates and executes special projects and programs other duties as assigned based on divisional needs, skills and interests.

Job Requirements

Required Qualifications:

  • Bachelor's degree required.
  • Demonstrated commitment to inclusive student success.
  • Previous administrative experience serving in a higher education, student affairs administration/services setting.
  • Demonstrated knowledge of key issues impacting college student learning and success.

Preferred Qualifications:

  • Master's degree from an accredited institution in Higher Education, College Student Personnel, Counseling, Business Administration or related field.
  • Demonstrated proficiency with University budgeting processes and technological solutions (e.g. Banner, Qualtrics, etc.).
  • Strong working knowledge of issues impacting college student development, success, retention, etc.
  • Working knowledge of Student Affairs assessment, data analytics, and student success technological solutions and software packages (e.g. Campus Labs, EAB Student Success Collaborative, etc.).

Special Knowledge and Skills:

  • Must possess diplomacy, executive maturity and sensitive human relations skills, and the ability to work well with all levels within the organization, including university officials, faculty, staff, and students.
  • Excellent judgment, discretion and confidentiality in handling confidential and/or sensitive materials.
  • Excellent writing, organizational, communication, and multi-tasking skills.
  • Demonstrated ability to take initiative in anticipating, organizing and planning for cyclical future needs and tasks.
  • Proven comfort and proficiency with technology.
  • Excellent problem solving and organizational skills.
  • Ability to make independent decisions and exercise sound judgement.
  • Commitment to continuous professional development.

Application Information

Please apply at: https://stockton.hiretouch.com/job-details?jobID=1790&job=assistant-to-the-vice-president-for-student-affairs

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