Associate Director for Administration and Operations

University of Illinois at Urbana-Champaign  |  Champaign , IL

Login to Apply

Job Overview

Posted one day ago Full-Time

Job Details

Position Title:

Associate Director for Administration and Operations

Job Type: Career Services
Location: Champaign , IL
Positions Available: 1
Institution Type: Public, 4-year
Institution Size: 30,000 & Over Students
Employer ID: 31216
Application Deadline: 07/05/2022

Stated Non-Discrimination Policy

Gender Expression / Identity Sexual Orientation

Benefits

Salary Range:
$68,000 - $72,000
Housing for Position:
None provided
Benefits
Salary Range:
$68,000 - $72,000
Housing for Position:
None provided
Qualifications
Education:
Masters Preferred, Bachelors Required
Major Preference:
Higher Education, Student Affairs
Experience:

Qualifications
Education:
Masters Preferred, Bachelors Required
Major Preference:
Higher Education, Student Affairs
Experience:

Position Description

The Associate Director serves as a member of the Center’s Executive Leadership team with a portfolio centered on administration and operations. The position specifically oversees functions related to operational support, marketing, information management and systems, IT, and HR at The Career Center. It also provides administrative guidance and leadership for the Testing Center, a stand-alone unit that reports through The Career Center. The Associate Director will contribute to all major decisions in both units and assists with strategic visioning, planning and prioritization; managing budgets, personnel, and operations; developing strategic partnerships and projects; and assessing and reporting outcomes. 

 

Major Duties and Responsibilities:

Leadership and Supervision (50%)

Serve as a member of the executive leadership team to lead strategic planning processes, establish goals, and develop action plans for The Career Center and Testing Center
Lead the following teams: Marketing, Information Management, and Testing Center, including direct supervision of team leads and support the supervision of indirect reports and paraprofessionals
Oversee and provide strategic leadership for the following administrative areas: Information Technology, Human Resources, and Operational Support
Contribute to the development, review, and implementation of unit policies, operational processes, and budget management
Guide initiatives, policies, and action of the broader career services/testing community on campus as a contributing member of the Career Services Council and associated committees, task groups, and knowledge communities, as well as the Testing Consortium 

Information Systems and Technology (25%)

Oversee the development, coordination, and implementation of projects and systems to support delivery of innovative services and programs for The Career Center and Testing Center
Provide guidance and leadership for the administration of information management systems, including Schedule Q, The Career Center’s client management and scheduling system, and Handshake, the career services management platform used across the career services community
Plan, deploy, and implement policy for use of technology and tools that drive collaboration, access to information, and effective communication across functional teams and within a hybrid work environment
Serve as liaison to IT-shared services for management of hardware, centrally supported software, and other IT-related services 

Operations and Human Resources (25%)

Coordinate operational support to ensure efficient and effective management of business functions, operations, and logistics for the units
Oversee process for recruiting, hiring, on-boarding, and off-boarding of staff, ensuring alignment with campus policies and procedures
Oversee performance evaluation process
Prepare mid-year and annual reports for The Career Center and Testing Center, as well as oversee process for completion of team reports, individual summaries of accomplishments, and program impact reports
Coordinate and prepare submission of award nominations


Job Requirements

Required Education:  Bachelor's degree

Required Experience:

Six years of professional work experience that includes progressive leadership, management, or administrative responsibilities
Experience leading initiatives and managing programs and services 
Experience supervising staff

Application Information

Applications must be received by July 5th, 2022. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process: Step 1) Submit the Staff Vacancy Application. Step 2) Submit the Voluntary Self-Identification of Disability forms. Step 3) Upload the following documents: cover letter resume (months and years of employment must be included) names/contact information for three references OPTIONAL: academic credentials (unofficial transcripts or copy of diploma may be acceptable) Academic credentials are verified at the time of hire.

Log in to Apply
View all jobs for University of Illinois at Urbana-Champaign View All Jobs

Recommended Reading

Expand your career path by adding knowledge each step of the way.


  • B’More!

    TPE Virtual is providing the platform for our field to be more. Be more visionary. Be more deliberate. Be more willing to share our narratives, take up space, and reclaim what is often taken advantage of or spoken on without permission. Be more committed to the work. Be more innovative. Be more courageous. Be more willing to understand the importance of developing and engaging with a critical consciousness of our past, present, and future.


    Read More »

  • We understand the weight that placement events and choices carry and the pressures that come with them. We have also taken notice of the changing landscape of the workforce and job market in our field. That’s why The Placement Exchange will continue to push forward in its effort to create the definitive student affairs job placement experience by going virtual.


    Read More »

  • Our race, ethnicity, gender, sexual orientation and expression, socio-economic background, age, nationality or national origin, mental and physical ability, political beliefs, education, and career experience coupled with their values, beliefs and personality will all influence the ways in which the words an employer has written on paper will come to life in practice. So, how do we as a profession move uplift narrative sharing as a vital part of the interview and recruitment process and incorporate it ethically with regards to interview bias?


    Read More »

  • A Love to Serve

    We are living during a radical shift in the landscape of Higher Education. Typically, our industry frames “service to the profession” as a requirement of our membership in the profession. While volunteer work is critical to keeping our profession alive, I would like to shift the narrative to focus on people instead of an abstract industry.


    Read More »

  • To work in HESA has meant accepting that, to a certain extent, nights and weekends are given to student engagement, programming, residential living and more. However, over the course of the past 22 months we have experienced changes that would make one say that working in this field is not what it used to be, but the work that we do is no less important or necessary. In fact, it may be more needed now than ever. So, how do we as a profession move forward after everything changes?


    Read More »

  • New Event Alert: TPE TALKS!

    We are so excited to launch “TPE Talks” this month. What is “TPE Talks?” We’re so glad you asked. “TPE Talks” are monthly opportunities for Higher Education / Student Affairs (HE/SA) personnel to share their thoughts and experiences around certain issues or topics within workforce development. The goal is to bring forward dialogue and ideas about how we move our profession forward as it pertains to job searching, recruiting, retention, and advancement. Each monthly “Talk Topic” includes the opportunity to share with one another via social media and then live via virtual discussions. Read more about December’s Talk Topic…


    Read More »