Coordinator for Signature Programs & Event Administration (#29848)

Northern Illinois University  |  DeKalb, IL

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Job Overview

Posted about 2 weeks ago Full-Time

Job Details

Position Title:

Coordinator for Signature Programs & Event Administration (#29848)

Job Type: Student Activities/Union Facilities
Location: DeKalb, IL
Positions Available: 1
Institution Type: Public, 4-year
Institution Size: < 20,000 Students
Employer ID: 17894


Housing for Position:
None provided
Housing for Position:
None provided
Masters Required
Major Preference:
No Preference

Masters Required
Major Preference:
No Preference

Position Description

The Coordinator for Signature Programs and Event Administration is responsible for all aspects of the administration of the student social events policies. The Coordinator also provides on-going campus-wide education on the freedom of expression, expressive activities policy, and student organization social event policies. The Coordinator will also plan and implement campus-wide, collaborative signature programs including Welcome Days, Huskie Pride programming, Homecoming and other large-scale events for the Division of Student Affairs.

Duties and Responsibilities

Student Social Event administration

  • Responsible for all aspects of on and off-campus student social event policies including overseeing the event registration and approval process, chairing the student social events approval committee and decision notifications
  • Oversee student social event compliance efforts as well as work with NIU Police and Public Safety to make determinations on the level of security needed at on-campus student social events

Freedom of Expression Policy administration 

  • Coordinate registration for the campus community on the freedom of expression, posting and chalking policies and work with individual groups on planning successful expressive activities 
  • Provide on-going campus-wide education on the freedom of expression, expressive activities policy as well as how to successfully engage in civil discourse on a college campus
  • Plan and implement an annual table top exercise to ensure campus administrators and staff are ready to support and respond to expressive activities on the campus

Policy review 

  • Author, review and/or revise all relative policies and procedures
  • Schedule an annual review of the policies and procedures related to student organization events, freedom of expression, posting and chalking policies


  • Coordinate efforts to educate students and student organizations on student social event policies and related prevention education (“mocktail” training for student off-campus event hosts, policy education for student organizations, etc.)
  • Work directly with student organizations who are involved with alternative conduct sanctioning programs to support the completion of the assigned programs and expectations
  • Provide education and consultation to student conduct administrators in regard to student organization event policies and related sanctions


  • Plan and implement campus-wide, collaborative signature programs including Welcome Days, Huskie Pride programming and Homecoming
  • Collaborate with the College of Education to plan and implement the Graduate Student and Assistantship Program along with other graduate student recruitment events and professional development efforts 
  • Provide a leadership role for the Divisional Special Events Committee 
  • Provide support for the planning and implementation of Divisional events and programs


  • Direct supervision of student event compliance staff 
  • Conduct regular meetings with each supervisee, assess and monitor progress, and provide on-going feedback and annual evaluations of job performance
  • Create a cohesive team that effectively administers the portfolio’s operations and initiatives
  • Other duties as assigned 
  • Support Divisional efforts by completing assignments and projects as needed

Job Requirements

Minimal Qualifications

  • Master’s Degree in a field relevant to the position (e.g., Student Affairs, College Student Personnel, Higher Education, Counseling, or closely related field).
  • A total of three (3) years training and/or work experience with event planning and execution on a college campus
  • Ability to promote and market events, implement large-scale programs and services 
  • Ability to author, review and revise policies and procedures in a university setting

Preferred Qualifications 

  • Professional experience working in a college environment
  • Direct supervision of staff
  • Experience with policy and procedure training

Application Information

Required Applicant Documents 1. Cover Letter 2. Résumé 3. List of References 4. Transcripts (unofficial with official required at hire) Please submit application and documents through the NIU online system at: Review of completed applications will begin on 11/19/18. For questions regarding this position, contact Jay Monteiro at EEO Statement and Visa Policy In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

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