Graduate Program Specialist

Weill Cornell Medical College  |  New York, NY

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Job Overview

Posted about 2 weeks ago Full-Time

Job Details

Position Title:

Graduate Program Specialist

Job Type: Academic Advising/Academic Support Services/Academic Affairs Administrative Enrollment Management/Admissions Student Affairs Administration
Location: New York, NY
Positions Available: 1
Institution Type: Private not-for-profit, 4-year
Institution Size:
Employer ID: 37202
Application Deadline: 10/22/2022

Benefits

Housing for Position:
None provided
Benefits
Housing for Position:
None provided
Qualifications
Education:
Bachelors Preferred,
Major Preference:
Educational Administration, Higher Education, Student Affairs
Experience:
2-4 Years

Qualifications
Education:
Bachelors Preferred,
Major Preference:
Educational Administration, Higher Education, Student Affairs
Experience:
2-4 Years

Position Description

Position Summary

The Tri-Institutional Programs in Chemical Biology (TPCB) and Computational Biology and Medicine (CBM) are graduate programs offered jointly by three institutions in New York – Cornell University/Weill Cornell Medicine, The Rockefeller University and Memorial Sloan Kettering Cancer Center. Programs have grown significantly over the last few years, and we are seeking a highly motivated individual to assist us with the expanding set of tasks and responsibilities required to maintain each of the program’s goals. 

The Graduate Program Assistant will report directly to the Program Administrator with indirect report to the Executive Director. The ideal candidate will have administrative experience in graduate education and comfortable working in an academic environment, coupled with solid computer expertise, writing skills and professional demeanor.     

Job Responsibilities

  • Planning, scheduling, communications, travel arrangements, and document editing for all Tri-I program activities, including admissions and recruitment, annual symposia and retreats, internal meetings and seminars, external conferences, program courses.
  • Maintain and update critical hard-copy and electronic record keeping for current students, alumni, and program faculty.
  • Demonstrated ability to prioritize and multi-task across a wide range of program requirements and exercise judgment to balance the needs of each program.
  • Ability to learn and develop proficiency with new software systems, over and above routine Microsoft office suite.
  • Interfaces with students, program directors and faculty, senior leadership, and administrative staff across the Tri-I campuses.
  • Oversight of student budgets to assure compliance with program and institutional policies; assist senior administrative support staff with financial processing.
  • Monitor incoming calls; handle mail and distribute; inventory of supplies and initiate orders as needed.
  • Performs other duties as assigned.

Job Requirements

Education

High School Diploma in related field

Experience

Bachelor's degree is preferred.

Approximately 2-4 years of related experience providing administrative support in an academic setting, working with senior leadership.

Knowledge, Skills and Abilities

  • Excellent computer skills including good working knowledge of MS office. Ability to earn new computer software and applications.
  • Ability to communicate instructions and observations effectively verbally and in writing.
  • Excellent writing skills.
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