As a member of the Student Activities Office (SAO), the Program Coordinator, Graduate Student Life (PCGSL), works within the Graduate Student Life team, in partnership with the Graduate School, in support of realizing the department’s mission to enhance the educational experience of and quality of life for Notre Dame students pursuing advanced degrees. The PCGSL collaborates with a wide array of campus departments in the planning, implementation, management, and assessment of year round social, educational, and academically focused events for graduate students. The PCGSL is responsible for providing support for 50+ recognized graduate student clubs, offering guidance, support, and resources to graduate student leaders, while ensuring ongoing compliance with University policy. The PCGSL is responsible for updating and maintaining the official Graduate Student Life social media accounts, including managing the department’s presence within the ND Mobile App. The PCGSL reports to the Program Director for Graduate Student Life, and is a full-time 12-month position with a significant amount of evening and weekend responsibilities.
Specific Duties and Responsibilities:
Plans and implements regular social and educational programming on behalf of the department, including large annual events such as the Summer Soiree Series and Graduate Student Appreciation Week; Provides programmatic support for and partner with the Family Resource Center on no less than two programs a month, specifically geared towards married, parenting, and pregnant graduate students; Collaborates with other departments across campus to create events to help graduate students have a holistic experience during their time at graduate school. Reviews submissions for SAO departmental approval ranging from dances to food services; Serves as resource on contract matters and liability/risk avoidance; Supports various administrative responsibilities of the main office and other parts of the 20 person SAO staff team as necessary.
Manages and assesses various departmental initiatives, including the Writing Accountability Groups program; Oversees the application process, selection, and distribution of GO Grants and Grad Life Grants.
Assists and supports the Program Director in the development and implementation of major departmental events, in partnership with the Graduate School, including Graduate Student Orientation and Graduate Resilience Alliance at ND (GRAND).
Serves as Activities Liaison for all graduate student clubs, functioning as the main point of contact for students on behalf of SAO, and ensuring successful programs and compliance with University policy; Assists student clubs and organizations with the development and facilitation of their large scale events; Reviews submissions for SAO departmental approvals; Serves as resource on contract matters and liability/risk avoidance.
Oversees ongoing stewardship of Graduate Student Life social media, ND Mobile App presence, and other existing promotional channels; Works closely with Graduate Student Life Program Director and SAO Communications Specialist in development, delivery, and assessment of promotional materials for departmental programs, services, support, and resources to students and other key stakeholders.
Provides on-site supervision of designated events as Event Manager to oversee use, admission receipts, compliance with policies, hospitality for performer(s) and to assist in problem resolution in any of the SAO centers and venues.
Supports the development of goals and student learning outcomes for SAO programs, and the assessment of these goals and outcomes; Supports various administrative responsibilities of the main office and other parts of the 20+ person SAO staff team as necessary.
Participates as an integral member of a large, multifaceted Student Development team interacting daily with colleagues in the Gender Relations Center, Multicultural Student Programs and Services, Office of Student Enrichment, Office of Community Standards, RecSports, University Bands, Family Resource Center, and student media groups.