Program Coordinator, Student Organizations & Campus Activities

DePaul University  |  Chicago, IL

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Job Overview

Posted 3 weeks ago Full-Time

Job Details

Position Title:

Program Coordinator, Student Organizations & Campus Activities

Job Type: Student Activities/Union Facilities
Location: Chicago, IL
Positions Available: 1
Institution Type: Private not-for-profit, 4-year
Institution Size: < 15,000 Students
Employer ID: 20841


Housing for Position:
None provided
Housing for Position:
None provided
Masters Required
Major Preference:
0-1 Year

Masters Required
Major Preference:
0-1 Year

Position Description

Multicultural Statement

At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard-working professionals to work in a real-world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us.    

General Summary

As part of the Student Involvement team, the Coordinator for Student Organizations & Campus Activities serves as the lead staff administrator for all programs and services of DePaul University approved student organizations to promote development and growth in student involvement and student organization success for the 10,000+ students that are part of student organizations. This position also contributes to Campus Activities at DePaul, having oversight of DePaul After Dark while significantly contributing to Welcome Experience Programming. Additionally, this position plays an integral role on the Student Involvement team, supporting departmental vision and mission, while developing and contributing to departmental goals.

Responsibilities & Duties

  • Create the strategic initiatives, trainings, and programs for 350 recognized student organizations and advisors.
    • Create curriculum to provide student leadership development, organization development and success, and membership retention.  
    • Conduct analysis of involvement data and interprets that data to develop or adjust strategic initiatives to support student organizations.
    • Create, implement, manage, and assess/evaluate key student organization events, such as Fall & Winter Involvement Fairs and OrgConnect Conference, and lead organization recognition efforts.
    • Create, review, revise, and implement the training and resources for student organization advisors.
    • Provide research and best practices related to student organization leadership development and organization success.
  • Serve as the lead staff administrator for all programs, trainings, and services of DePaul University approved student organizations to promote development, growth, and success in student involvement. 
    • Oversee the registration and renewal process for DePaul's 350 student organizations.
    • Serve as Student Affairs point person for General Counsel, Student Centers, and Dean of Students to identify and address risk management issues for student organizations.
    • Create, implement, advocate, review, and enforce DePaul University policies and guidelines related to all registered student organizations.
    • Create, review, and revise student organization handbook annually.
    • Manage OrgSync, DePaul's online engagement network.
  • Oversee DePaul After Dark, DePaul's weekly Thursday-night programming in the Lincoln Park Student Center. Includes oversight of a student committee, budget, and additional event preparation details, including contract oversight and negotiation.
  • Contribute to quarterly Welcome Experience Programming in conjunction with the Assistant Director for Programming.
  • Supervise one graduate assistant and various teams of undergraduate student employees/interns.
  • Perform other duties as assigned.

Salary & Benefits Package:
DePaul offers a comprehensive package including competitive pay and benefits to attract and retain the best talent in order to further the University's mission. For more information, please visit

Required Background Check:
Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

Mandated Reporting of Child Abuse & Neglect:
Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:
Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

Job Requirements

Education & Experience

  • Master's Degree in Student Affairs/Higher Education/College Student Personnel/Counseling or related field.

Preferred Requirements

  • Administrative experience with student organization registration, training, and development.
  • At least 1-2 years experience in advising college students and advising student organizations and working with diverse populations (2 years of graduate experience will equate to one year of professional experience).
  • Budget management experience.
  • Experience supervising others.
  • OrgSync administrative experience.

Managerial Responsibilities

  • Supervision of one graduate assistant/part-time staff member, and various student teams and graduate interns when applicable.

Financial Responsibilities

  • Responsible for assorted budgets up to $70,000.

Other Skills & Abilities Required

  • Ability to facilitate leadership development and conversations with student organizations. 
  • Ability to manage multiple tasks, handle multiple priorities, and meet deadlines in a fast-paced environment; demonstrate initiative.
  • Ability to engage collaboratively with departmental team and university areas.
  • Ability to effectively communicate with students and colleagues in writing, verbally, and in presentations.
  • Ability to develop professional relationships and engage collaboratively with students, faculty, staff and university partners.
  • Work flexible hours including some evenings and weekends.
  • Ability to plan large-scale events with attention to detail and multiple stakeholders.  
  • Ability to develop effective training sessions and modules for large groups of student leaders. 
  • Ability to learn technology solutions and possess technical skills to support existing systems and processes. Experience with the Microsoft Office suite of programs.

Additional Information

  • Some evening and weekend work required.

Application Information

In order to be considered for this position, you MUST apply online at this link: Thank you!

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