Senior Executive Aide

University of Colorado Boulder  |  Boulder, CO

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Job Overview

Posted one week ago Full-Time

Job Details

Position Title:

Senior Executive Aide

Job Type: Student Affairs Administration
Location: Boulder, CO
Positions Available: 1
Institution Type: Public, 4-year
Institution Size: < 30,000 Students
Employer ID: 24934
Application Deadline: 04/23/2019

Stated Non-Discrimination Policy

Gender Expression / Identity Sexual Orientation


Salary Range:
Additional Compensation:
BENEFITS The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Housing for Position:
None provided
Salary Range:
Additional Compensation:
BENEFITS The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Housing for Position:
None provided
Masters Preferred, Bachelors Required
Major Preference:
No Preference

Masters Preferred, Bachelors Required
Major Preference:
No Preference

Position Description


The Office of the Vice Chancellor for Student Affairs welcomes applications for a Senior Executive Aide. Under the general direction of the Vice Chancellor for Student Affairs (VCSA), this position supports the work and activities of the VCSA in advancing Divisional priorities. This is a senior support role that is a strategic advisor to the VCSA providing expertise in all areas within the VCSA’s purview. This role provides executive-level oversight and coordination to implement the directives and initiatives of the VCSA and contributes to the advancement of campus-wide initiatives with multi-function responsibilities for project management, communication and planning, policy research, and other general support.
The Senior Executive Aide is a participating member of the VCSA’s leadership team and works independently and in collaboration with others to develop issue briefs and policy and operational analyses related to issues with wide-ranging and significant impact, both current and anticipated.
The Senior Executive Aide drives the agenda of the VCSA, ensuring the VCSA’s ability to achieve consensus and collaboration in leading the entire division of student affairs and contributing to the leadership of CU Boulder.  This position will work directly with the AVC’s, cabinet and other senior leaders to address and resolve issues.  Functions with a high degree of autonomy and responsibility for identifying objectives, formulating strategies, and coordinating resources.
This individual maintains strict confidentiality of privileged information, and performs a wide variety of professional level duties that require tact, sensitivity, creativity, independent judgment, diplomacy, discretion and flexibility. The Senior Aide represents the VCSA to internal and external constituencies and is charged with decision-making on behalf of the VCSA.
This role manages the high level operations and priorities of the VCSA and the Division of Student Affairs. This person acts as a confidante and adviser to the VCSA and represents the VCSA in their absence. This role must exercise judgment and independent initiative in dealing with issues that require discretion and confidentiality. This role works to advance a cohesive, collaborative Division of Student Affairs with common priorities and the organizational structures to support their achievement.


The first priority of Student Affairs is students' development as successful, intellectually curious learners, and as healthy, competent, active citizens of the world. In collaboration with other members of the campus community, the Division provides educational opportunities, resources, and support to help each individual student reach his or her academic and personal goals. Student Affairs encompasses all the basic support services— where students eat, sleep, build community, make friends, and where students can go when they need help—that enhance the classroom experience.

Student Affairs is committed to enhancing student academic success while mitigating obstacles that may impede progress. We create inclusive environments to address student social, emotional, physical, spiritual, professional and academic needs to increase retention, academic progress and graduation rates. We provide programs and services to support student health and wellness, personal and professional goal-setting and progress, social involvement, motivation and academic self-efficacy.


Project Management

  • Maintain an inventory of projects being executed across the VCSA’s areas of responsibilities. 
  • Track, monitor, and ensure effective follow-through on all action items; manage and direct divisional departments by understanding assignments and ensuring completion in a timely manner. 
  • Maintain relationships with other divisions/colleges/departments. 
  • Monitor progress of Division Strategic Plan initiatives, discuss project milestones with the VCSA’s direct reports and other project leaders, analyze progress, and make recommendations. 
  • Synthesize project activities, progress, obstacles, and achievements into high-level reports for the VCSA and senior leadership. 
  • Provide regular briefings on the project portfolio, act as a point of coordination on behalf of the executive, and recommend action to maintain momentum and achieve objectives. 
  • Recommend charges and membership of Division level working groups, oversee accountability for established deliverables and timelines. 

Division Leadership Priorities and Organizational Development 

  • Facilitate the ability of the VCSA to manage executive functions by advising, providing context and background information on issues, conducting research and analysis, or ensuring execution by division staff. 
  • Recommend and maintain senior leadership meeting agendas and priorities, track key topics and progress on decision-making and implementation. 
  • Recommend purpose, content, and focus for Division events; manage decisions on participation, presenters, and content to ensure alignment with VCSA and Divisional priorities 
  • Review proposed budget, space, and staffing for alignment with and enhancement of Division priorities 
  • Develop and coordinate mid-level leadership team (Directors) purpose, charge, activities, and meetings/events 
  • Research issues and policies, working with subject matter experts as appropriate, and make recommendations. 
  • Maintain an awareness of key issues and topics in media outlets.


  • May supervise the VCSA’s office support staff.

Meeting Preparation

  • Assist the VCSA in preparing for meetings (researching issues, developing positions, confirming objectives, recommending participants, ensuring clarity of the agenda, and reviewing previous action items and decisions). 
  • Ensure that meeting participants are appropriately prepared for meetings with the VCSA. 
  • Provide follow-up with meeting participants on behalf of the VCSA. 
  • Assist with scheduling and organizing meetings in a fast-paced environment.

Proxy for the Vice Chancellor For Student Affairs and Division 

  • Represent the Division on campus working groups and committees; coordinate and recommend liaisons and representation for high-level projects.
  • Participate in meetings on behalf of the executive. 
  • Work to understand and accurately reflect the executive’s position in meetings and other forums. 
  • Act as a knowledgeable and trusted intermediary.
  • Remain informed of events, projects, and challenges in the CU Boulder community.

Job Requirements


  • Bachelor's Degree. 
  • 2 years of working experience in a large/complex organization.
  • 2 years of experience supporting/advising executive or senior level staff.
  • 2 years of demonstrated experience working with multiple stakeholders at various levels within an organization


  • Outstanding speaking and listening skills. Demonstrated ability to generate consensus in group settings. Ability to speak and present clearly before large and small audiences with confidence.
  • Strong leadership abilities to establish goals and motivate and influence others to achieve. 
  • Ability to use high-level discretion and maintain a high-level of confidentiality. 
  • Proven ability to maintain strict confidentiality at all times with demonstrated experience in utilizing good judgment and discretion when working with a variety of sensitive issues or highly confidential information.
  • Strong written, verbal, and interpersonal communication skills including the ability to interpret and communicate policies and procedures and prepare important correspondence and other documents. 
  • Strong problem solving and conflict resolution skills to manage complex assignments and/or those that require balancing interests that may be at variance with each other.
  • Strong administrative and analytical skills, including the ability to research, evaluate, analyze and strong attention to detail.
  • Strong organizational skills and ability to manage multiple priorities. 
  • Ability to function independently. Broad perspective, maturity, discretion, confidentiality.
  • Proven ability to work with diverse populations at all levels of the organization, including faculty, senior administrators, legal counsel and external representatives.
  • Ability to work independently; and maintain professional composure while working under pressure of frequent interruptions and changing priorities.
  • Ability in prioritizing high volume workloads while ensuring priorities and deadlines are met.
  • Excellent interpersonal communication skills with the ability to interact in a positive manner. Ability to communicate in a clear, concise manner with tact, diplomacy and flexibility.
  • Excellent consulting, relationship building and strategic thinking skills.  Ability to serve effectively as a member of the VCSA leadership team. Includes skill in participating effectively in team settings, helping to generate consensus, discussing policy and strategic planning for a large organization, and following up on decisions


  • Master's Degree.
  • Demonstrated experience successfully managing up and down.
  • Experience as a director, supervising professional staff.
  • Experience working in a fast paced environment.
  • Five years of progressively responsible leadership experience in higher education.
  • Experience working in Student Affairs in a college or university setting.

Application Information

To apply, please submit the following materials: 1. A current resume. 2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position. You will not be asked to upload references at this time. Please apply by April 23, 2019 for consideration. Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

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