Sport Programs Coordinator-Intramural and Clubs Sports

University of Notre Dame  |  Notre Dame, IN

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Job Overview

Posted 2 weeks ago Full-Time

Job Details

Position Title:

Sport Programs Coordinator-Intramural and Clubs Sports

Job Type: Athletics/Recreation
Location: Notre Dame, IN
Positions Available: 1
Institution Type: Private not-for-profit, 4-year
Institution Size: < 11,000 Students
Employer ID: 22961
Application Deadline: 07/18/2019


Housing for Position:
None provided
Housing for Position:
None provided
Masters Preferred, Bachelors Required
Major Preference:
0-1 Year

Masters Preferred, Bachelors Required
Major Preference:
0-1 Year

Position Description

The Sport Programs Coordinator – Intramural and Club Sports reports to and assists the Assistant Director of Sport Programs with the daily logistical operations of the University of Notre Dame intramural and club sport programs. This position is responsible for personnel management and training of approximately 100+ student staff, sharing the development and delivery of team captain and participant education, and daily oversight and management of both the intramural and club sport programs; student employment opportunities within RecSports include officiating, supervising, program assistants, and various office administration duties.

The intramural sports program offers over 30 different individual/dual and team sport activities such as tackle football, lacrosse, baseball and ice hockey throughout the academic year with approximately 11,000 participants annually. The club sports program has over 53 different individual/dual and team club sport activities throughout the calendar year, including (but not limited to) men’s and women’s lacrosse, ice hockey, softball, rugby, boxing, baseball, water polo and ultimate.

The Sport Programs Coordinator – Intramural and Club Sports will establish relationships and work with other areas of RecSports, the Division of Student Affairs, and throughout the University to enhance the intramural and club sport programs. This position will also be expected to collaborate with others to facilitate events or projects.

Sport Programs Management
● Assist with coordination and oversight of intramural leagues and events including activity implementation and participant conduct
● Assist with leadership and oversight for the administrative and daily logistical operations of a comprehensive club sport program
● Assist in the tracking of standings for intramural championship cup points
● Address participants regarding policies, rules of various sports, and behavioral expectations, enforcing rules and policies and responding to participant conduct issues as needed
● Proactively identify safety/risk management concerns at indoor/outdoor facilities, as well as within the sport programs at large and inform Assistant Director of issues and resolutions; provide adequate risk management and safety training to club officers and student employees
● Collaborate with Assistant Director to provide inclusive programs and services to underrepresented populations
● Ensure participant eligibility for intramural and club sport programs
● Have a working knowledge of rules and mechanics of the sport under supervision
● Provide excellent customer service to participants at all times

Staff Supervision 
● Recruit, hire, onboard, train, supervise, mentor, and facilitate professional development for approximately 100+ student employees
● Develop and lead sport programs student staff meetings and trainings in collaboration with the Assistant Director, covering topics such as policies, procedures, inclusivity, customer service, risk management, and sport-specific trainings, as well as the manager-level staff education and training program
● Collaborate with the Assistant Director on merit increases for student staff as well as intramural student supervisor and manager promotions
● Monitor student employee safety certifications for compliance with stated requirements in each job description
● Determine components and processes for student employee mentoring and recognition program(s); implement, evaluate, and make decisions on modifications to improve employee performance and retention
● Serve as a mentor and role model to student staff in relation to performance expectations, professional development, and student staff development/leadership
● Evaluate intramural officials’ knowledge, mechanics, and performance during games and provide feedback

● Work collaboratively within Notre Dame RecSports, Notre Dame Office of Risk Management and Safety and Student Activities Office to established sport programs policies and procedures; along with the Assistant Director review and revise club policies and procedures pertaining to travel and equipment purchase on an annual basis
● Assist with development and oversight of administration of policies and procedures for sport programs, including intramural student employee manuals and club sport officer and coaches manuals
● Assist with the development of club sports risk management policies and procedures, ensuring the safety of all participants; work with Assistant Director to review, revise and develop protocols and training to ensure that risk management concerns are addressed
● Determine student employee schedules, monitoring for accuracy and adequate supervision; adjust scheduling process based on area needs and budget; and oversee time edit processing and bi-weekly payroll approval
● Coordinate schedule of intramural sports via IMLeagues and develop communication for timely updates to participants
● Advise Assistant Director on annual sport programs budget development, management, and expenditure decisions
● Research vendors and products for quality and pricing; collaborate with Assistant Director to make selection and purchase products and equipment for program operations; maintain accurate equipment and supply inventories
● Submit facility requests to designated scheduler within established timelines, policies, and procedures
● Submit marketing requests to Assistant Director of Administration within established timelines, policies, and procedures
● Assist with assessment initiatives on an annual basis

● Provide assistance for campus-wide initiatives and support campus partners as a resource for wellness fairs, speaking engagements for halls/departments and other special events
● Demonstrate active engagement with and support of the department mission, vision, and values
● Represent the department on campus wide committees
● Attend and participate in Division of Student Affairs events, programs, and training
● Participate as integral member of a large, multifaceted Student Development team interacting daily with colleagues in the Student Activities Office, Gender Relations Center, Multicultural Student Programs and Services, Office of Student Enrichment, Office of Community Standards, University Bands, Family Resource Center, and student media groups
● Be an active member of relevant professional, local, regional and national organizations
● Other duties as assigned

Job Requirements

Bachelor’s degree in recreation administration, sports management, leisure studies, physical education, kinesiology, or comparable degree
Ideal candidate will possess strong leadership, customer service, team building, and decision-making skills
1-2 years of work experience in an intramural and/or club sport program(s) in higher education
Experience managing intramural student employees OR advising club sport student leaders
Experience developing and leading educational sessions
Demonstrated knowledge of student leadership development, as related to both student volunteers and student employees
Experience with programming or service delivery for diverse community populations

Master’s degree in recreation administration, sport management, student development or related field
Possess a current CPR, AED, and First Aid Instructor certification
Two-year graduate assistantship in intramural and /or club sports
Direct personnel management experience of student staff, including experience recruiting, hiring, training, scheduling, and evaluating
Budget development and budget management experience
Experience and a strong background in sports officiating
Experience with intramural sports scheduling software (e.g. IMLeagues)
Demonstrated knowledge of intramural sports rules and officiating mechanics

Application Information

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