Student Activities Advisor

University of Minnesota-Twin Cities  |  Minneapolis, MN

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Job Overview

Posted 3 weeks ago Full-Time

Job Details

Position Title:

Student Activities Advisor

Job Type: Student Activities/Union Facilities
Location: Minneapolis, MN
Positions Available: 1
Institution Type: Public, 4-year
Institution Size: 30,000 & Over Students
Employer ID: 31224

Benefits

Housing for Position:
None provided
Benefits
Housing for Position:
None provided
Qualifications
Education:
Masters Preferred, Bachelors Required
Major Preference:
Higher Education, Student Affairs
Experience:

Qualifications
Education:
Masters Preferred, Bachelors Required
Major Preference:
Higher Education, Student Affairs
Experience:

Position Description

THE DEPARTMENT:

As a department within the Office of the Vice Provost for Student Affairs at the University of Minnesota, Student Unions & Activities (SUA) includes three facilities.  They are Coffman Memorial Union on the East Bank of the Mississippi River and its services on the West Bank and the St. Paul Student Center.  The department has an annual operating budget of 11.7 million, which is funded by student fees and revenue generated by the department.  SUA provides a variety of programs and services to the University community including retail services and facility rental, space for individual and group activities, recreational opportunities, entertainment and educational programs, involvement with diverse student groups, and activities and programs that enhance the social, educational and cultural environment of the University of Minnesota.  The department has a total of 65 fulltime staff, representing all employee groups except faculty, and about 250 student employees.  SUA provides opportunities for students to enrich and complement their academic experience by integrating student learning outcomes with student employment.

The Student Activities area advises a campus-wide program board, registers and advises student groups, acts as a liaison to student cultural groups, and provides leadership programs.

POSITION TITLE:    Advisor, Student Activities

POSITION OVERVIEW:

The position of Advisor, Student Activities is responsible for supporting student development through advising registered student group leaders at the University of Minnesota as well as the students involved in the SUA Programs Board in areas as assigned.  This position will specifically have responsibilities for facilitating the student group registration process, advising assigned student Program Board Committees and serving as a liaison to assigned cultural center(s).

Other responsibilities will include ensuring student group compliance with University policies and permits, acting as an advisor and interpreter of policy to student groups and being a liaison to the University and its constituents. The position will report to the Assistant Director or Program Director, Student Activities.

General Duties and Responsibilities

Manage policy and compliance for areas as assigned as related to insurance, permits, tax information for student groups and programs plus formulates and interprets policies & practices.
Advise and consult with registered student groups on student group registration, policy and procedures, conflict resolution, problem solving, event planning and risk management.
Assist in the creation and development of student group policies and procedures related to assigned areas and assist with Student Group Registration Process.
Work with colleagues in Student Unions & Activities to offer programs, resources, and services to support an inclusive and diverse University community.
Assist in Student Activities outreach and community-building efforts through presentations, tabling, and workshop facilitation.
Other duties and special projects as assigned.

This position will be initially responsible for the following areas, but specific projects may change over time.

Student Group Advising

Advise and consult with registered student groups on relevant topics, including student group registration, policy and procedures, conflict management, event planning and permit processes.
Develop materials that emphasize organizational development of registered student groups
Maintain a diversity, equity, and inclusion lens while creating and reviewing programs, processes, and policies
Assist in the creation and development of student group policies and procedures related to assigned areas and assist with Student Group Registration Process for more than 900 groups each year.
Manage difficult conversations around meeting the needs of multiple constituents keeping the goals and values of SUA, the University, and the student experience in the forefront of all decisions.
Manage policy and compliance areas as assigned related to insurance, permits, tax information for student groups and programs.
Assist in Student Activities outreach and community-building efforts through presentations, tabling, and workshop facilitation.
Stay current on information in the field of student development and incorporate into student processes.

Student Group Services – Grants

Assist in oversight and support for the implementation of the Student Activities Grants program.
Create, evaluate and implement policies and procedures for the facilitation of grants to student groups and campus departments.
Develop and oversee online educational sessions and in person advising throughout the academic year to ensure student group understanding of the grants program.
Manage agreements with grants funding sources and initiatives for the Student Unions & Activities Grants program on an annual basis.
Plan, forecast, monitor and allocate annual budget in excess of $300,000 for the operation of the Student Unions & Activities Grants program.
Oversee relationship with Coca-Cola representatives in support of grant programming including management of product grants and representation on the grants review committee
Coordinate monthly grants review committee meetings throughout the year ensuring consistent evaluation of grants to ensure funding for programs, resources, and services to support an inclusive and diverse University community.
Provide oversight and work with SUA Marketing Managers to promote and maintain awareness of the Student Unions & Activities Grants program.
Oversee the coordination of program assessment and evaluation to ensure the grants program is meeting intended goals.
Innovate new initiatives and efficiencies to ensure a high performing grants program that meets the needs on campus and emphasizes enhancing diversity, promoting student development, and benefiting the campus community
Other duties and special projects as assigned.

All Campus Elections Commission

Supervise and evaluate the All Campus Election Commissioners who are responsible for implementation of the annual All Campus Election, all policies governing student government elections and procedures for implementing the elections, and hosting debates and get out the vote events.
Serve as on-call supervisor for All Campus Elections events, most of which occur on nights and weekends in the spring.
Assist student leaders in planning, forecasting, monitoring and securing annual funds of $10,000 for the operation of the All Campus Elections program.
Provide student development opportunities to All Campus Election Commissioners on peer supervision, presentation skills, decision-making, problem-solving, managing confidential information, and developing autonomy.
Maintain transparent communication with all campus stakeholders throughout the All Campus Elections cycle, including navigating challenging situations.

Supervision

Supervise and evaluate the Student Unions & Activities Student Grants Assistant who is responsible for implementation of Grants program processes from accepting group applications to maintenance of the grants database.
Provide opportunities for the Grants Assistant to develop skills pertaining to presenting, facilitating meetings, decision-making, problem-solving, managing confidential information, and developing autonomy.
Support Grants Assistant as they recruit and train volunteer students and staff to sit on the Grants Review Committee.

Student Group Recognition Events

Create, implement and evaluate opportunities for recognition of Student Groups through events, initiatives and support services.
Utilize project management methodologies to ensure initiatives fall within the necessary scope, timeline, and cost goals
Provide oversight and work with SUA Events and Activities to promote and maintain awareness of the events, initiatives and support services throughout the year.
Collaborate with the Student Events and Entertainment Team to generate innovative ideas for student group recognition.


Job Requirements

Essential Qualifications: A Bachelor’s degree is required.  Experience participating in student groups or student programming. Excellent organizational skills, effective written and verbal communication skills and the ability to work with diverse groups of people.  Position requires work on evenings and weekends.

Preferred Qualifications:  Experience working with students and student groups in a college/university environment.  Knowledge of student development, event planning and programming.  Master’s degree in education, student development, student personnel or related academic areas. Experience working with organization management software (Orgsync, Campus Labs Engage)

Application Information

Applications must be submitted online at the University of Minnesota's employment site. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

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