University Conference Coordinator

University of Wisconsin-Milwaukee  |  Milwaukee, WI

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Job Overview

Posted about 3 weeks ago Full-Time

Job Details

Position Title:

University Conference Coordinator

Job Type: Administrative Student Activities/Union Facilities
Location: Milwaukee, WI
Positions Available: 1
Institution Type: Public, 4-year
Institution Size: < 30,000 Students 30,000 & Over Students
Employer ID: 20210
Application Deadline: 06/23/2019

Stated Non-Discrimination Policy

Gender Expression / Identity Sexual Orientation

Benefits

Housing for Position:
None provided
Benefits
Housing for Position:
None provided
Qualifications
Education:
Bachelors Preferred,
Major Preference:
Other
Experience:

Qualifications
Education:
Bachelors Preferred,
Major Preference:
Other
Experience:

Position Description

The University Conference Coordinator serves a widely diverse population of student and non-student groups encompassing small meetings as well as large-scale productions involving multiple physical, personnel, and technological needs. Working with both the campus community and the general public, the incumbent assists in planning 14,000 bookings a year for campus facilities, including the UWM Student Union and other university properties. The incumbent facilitates the scheduling and contracting of facilities, interprets complex policies and regulations for the use of facilities, and assists in coordinating the efforts of other service providers. The incumbent also administers and trains others in the proper use of the event management system.

Because of the complexity of the operation, the incumbent must be able to perform a wide variety of professional duties, including a significant amount of event planning and coordination which include client meetings, event design, resource scheduling/coordination, and operational supervision.

The normal work shift is from 8:00am to 4:30pm, Monday through Friday. However, this position will from time to time require night and/or weekend hours.


Job Requirements

Qualified candidates will possess the following:
-Experience working in an office environment
-Experience with common business productivity software and applications (e.g. MS Office Suite, email, internet)
-Experience with event planning procedures including set-up and coordination
-Experience with addressing customer requests, concerns, and input while providing successful customer service

Well-qualified candidates will possess the following:
-Bachelor’s degree or higher, preferably in a business or events discipline 
-Experience using database maintenance and facility scheduling software (e.g. EMS, 25Live, Ad Astra, or equivalent) 
-Excellent organizational skills and the ability to manage multiple projects and deadlines 
-Experience with the mentorship of student employees 
-Experience with event planning in a higher education environment

Application Information

Apply online only. No emailed applications or resumes will be considered.

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